General Terms and Conditions for Congress Participants 2021

These General Terms and Conditions are divided into two sections:

Section A pertains to the General Terms and Conditions of Deutsche Gesellschaft für Psychiatrie und Psychotherapie, Psychosomatik und Nervenheilkunde e. V. (DGPPN – German Association for Psychiatry, Psychotherapy and Psychosomatics) (hereinafter referred to as the: Organiser) for the purchase of congress and event tickets for an event (or portions thereof) for the hybrid DGPPN Congress 2021, in which m:con – mannheim:congress GmbH (hereinafter: m:con) is acting on behalf of another party; referred to as the scientific part of the event.

Section B pertains to the General Terms and Conditions for the purchase of congress and event tickets for portions of the hybrid DGPPN Congress 2021, in which m:con is acting on its own behalf; referred to as the non-scientific part of the event.

Section A

I. Scope of application

The following Terms and Conditions of the Organiser apply to contracts on the purchase of congress and event tickets (admission tickets) which are concluded between the purchaser of congress and/or event tickets (Congress Participants) and the Organiser and grant entitlement to participate in the hybrid DGPPN Congress 2021. This section does not apply to the purchase of admission tickets by exhibitor, to whom the provisions of Section B shall apply.

Any counter-confirmations of Congress Participants making reference to their own business/purchase conditions are hereby precluded. Deviations from the General Terms and Conditions are only valid if DGPPN has confirmed them in written form.

Registration for the DGPPN Congress 2021 is done exclusively online via the website www.dgppnkongress.de. Registration can also be done directly on location starting 24 November 2021. Upon registering, the Congress Participant declares his/her consent to the General Terms and Conditions. The current ordinance on Infection Protection Measures of the Berlin Senate will apply. Last-minute changes may be made to these measures and will be followed.

Registration in written form (fax, E-mail, letter) is also possible in justified exceptional cases, in which the General Terms and Conditions are also binding. Further event-specific information can be found on the Congress website.

II. Services

The DGPPN Congress 2021 is being held as a hybrid event in accordance with the 2G model (sixth ordinance, which amends the third SARS-CoV-2 Infection Protection Measures of the Berlin Senate from 18 September, 2021) at CityCube Berlin. All portions of the programme are held on site. As a digital supplement, selected events will be broadcast live from the CityCube on an online congress platform and a selection of events will be accessible in the aftermath as a video-on-demand offer. Two packages can be booked: “Berlin+Online Package 2021” or “Online Package 2021”.

The Berlin+Online Package 2021
The prerequisite for choosing this option for participating is 2G: According to the 2G requirements, only vaccinated people and people who have recovered from COVID-19 may be admitted to the congress.

The Berlin+Online Package 2021 includes the following services:

Access to the entire scientific programme as well as the industry exhibition and an offer in the field of mind and art on all four days of the congress (24-27 November 2021) at CityCube Berlin. Available for an additional fee is the Workshop programme, which is offered exclusively on location.

Regarding access to livestreaming, the Congress Participant can decide flexibly whether to be on location or stream independently of location.

Most state-of-the-art symposia and lectures are recorded and made available to the Congress Participants afterwards as CME-certified video-on-demand offer on the Congress platform.

The Online Package 2021 includes the following services:

This package exclusively contains the digital offer and does not grant admission to the Congress on location.

Access to the livestreaming offer, i.e. selected events will be broadcast live from the CityCube on an online Congress platform.

Most state-of-the-art symposia and lectures are recorded and made available to the Congress Participants afterwards as CME-certified video-on-demand offer on the Congress platform.

Changes to the programme at short notice cannot be ruled out. The Organiser reserves the right to change speakers, relocate or reschedule individual events, or cancel them entirely, and to make changes to the programme.
Participations fees (or portions thereof) cannot be reimbursed for cancelled presentations or changes to the programme.

In order to receive CME points, the attendance of the participants is documented via tracking on the streaming platform. Attendance on location is planned to be recorded by scanning participants’ name tags each day.

The data privacy statement can be viewed during the registration process and under the link in the low bar of the Congress website. By registering, the Congress Participant acknowledges this and grants his/her consent.

III. Conclusion of the contract

By sending his/her registration, the Congress Participant places a binding order (offer) and declares to be bound to this offer for five business days. During this acceptance period, the Congress Participant’s information will be examined. Should the offer be rejected, a notification to that effect will be given. Should the offer be accepted, an order confirmation and invoice will be sent. Should the details be incomplete or lacking the necessary information, such as proof of the applicability of a discounted fee, a request for completion will be sent.

The prerequisites for discounted fees must be at hand upon registration for the Congress. If it emerges that the entitlements to claim a reduced fee cease to apply or change after registration, both parties will be entitled to make an adjustment.

The 2G proof of vaccination or recovery from COVID-19 must be shown on site.

 

In this case, the Organiser is the direct contractual partner of the Congress Participant. m:con is not the Organiser. m:con acts on behalf of the Organiser. For that reason, contractual relationships concerning the event are only entered into directly between the Congress Participant and the DGPPN as Organiser, unless m:con is explicitly indicated as a contracting party in individual cases.  

IV. Active participation and general conditions for submitting contributions

(1) Active participation
As a general rule, Congress Participants actively involved in the scientific programme (presenters/speakers) are not exempt from the fee for the Congress. The same conditions of participation apply to them as for Congress Participants who are not actively involved in the scientific programme. The Berlin+Online Package 2021 shall apply; active participants cannot book the Online Package 2021 alone. The participation fees are bound to the corresponding professional category (see participation fees). A submission can only be made once paid registration for the Congress has already been made. Active Congress Participant (speakers, etc.) are required to attend on location in accordance with the 2G model, unless determined otherwise on the basis of administrative order. Should the Congress be held exclusively in digital form, the active Congress Participants will be informed promptly of the technical circumstances pertaining to the preparation of their contributions. The Organiser will provide suitable and data protection compliant solutions for the technical implementation of a digital Congress. The live broadcast of the previously selected presentations requires separate agreements to have been concluded with all actively participating speakers.

(2) General conditions for submitting contributions
The participation fee will be due upon registration of a scientific contribution. The DGPPN’s scientific committee reserves the right not to include contributions from speakers who have not paid the participation fee in the Congress programme.

If the scientific committee does not include a contribution (symposium, free presentation, poster, E-poster) in the programme, participation in the Congress can be cancelled free of charge until 10 October 2021. In this case, the participation fee will be reimbursed in full. Cancellation must be made in the form of a text message to m:con: dgppn.registrierung@mcon-mannheim.de.

If the speaker withdraws the contribution once it has been accepted by the scientific committee, the registration for the Congress will remain in place. Participation in the Congress can be cancelled under the conditions listed in Subsection VII.

Symposia
Symposia can be registered by a chairperson and can specify at least three speakers, but not more than four. Chairpersons and speakers are not exempt from the participation fee.

Submitters of symposia will be informed by the Congress office as to whether or not the symposium they submitted will be included in the scientific programme of the Congress by the end of May or middle of June 2021 as a tentative deadline. The Organiser reserves the right to provide this information at a later point in time. The participating speakers will be asked to register for the Congress and pay the fee.

Free presentations/posters/E-posters
As a general rule, participants may submit proposals for free presentations/posters/E-posters as forms of contributions. The submission platform will be activated for these forms of contributions at a later point in time, expected to be the end of April 2021. Free presentation sessions can only be held on location.

All submitters of free presentations, posters and E-posters will be informed by the Congress office as to whether or not the contribution they submitted will be included in the scientific programme of the Congress by the end of July 2021 as a tentative deadline.  The Organiser reserves the right to provide this information at a later point in time.

Information on industry relations/conflicts of interest
Every presenter and initial creator of a poster/E-poster or other contribution is obliged to present a declaration on his/her relations with companies in the industry and/or conflicts of interest. This also applies to presenters invited to the Congress. Every presenter will be required to inform his/her audience of his/her relationships with the industry at the beginning of his/her presentation. The presenter is recommended to use the DGPPN’s PowerPoint slide for this purpose (see www.dgppnkongress.de).

V. Methods of payment

Payment options offered include instant transfer (SOFORTüberweisung), SEPA direct debit, or (up to two weeks before the Congress begins) advance payment via bank transfer. Payment via bank transfer will no longer be accepted after two weeks before the beginning of the Congress. After this point in time, Congress Participants will have the additional option of paying by credit card (American Express, Mastercard or Visa).

In the cases of instant transfer (SOFORTüberweisung), SEPA direct debit and credit card, the total price of the order, including any potential fees, will due for payment immediately upon conclusion of the contract.

If bank transfer is chosen as payment method, the total price must be transferred in full by the date indicated on the invoice to the account specified on the invoice, and the invoice number must be indicated. The Congress Participant must ensure that the final sum of his/her order can be debited without deduction, meaning that any bank and/or transfer fees which may be incurred will have to be assumed by the Congress Participant him/herself. The details necessary for the transfer (invoice number, bank connection) will be indicated on the invoice. The invoice will be sent by E-mail.

Payment processing for SEPA direct debit and payment by credit card is handled by the payment service provider Computop Wirtschaftsinformatik GmbH Schwarzenbergstr. 4, 96050 Bamberg.

With the instant transfer option (SOFORTüberweisung), payment will be processed by the payment service provider Sofort GmbH, Theresienhöhe 12, 80339 Munich, Germany (hereinafter “SOFORT”). Sofort GmbH is part of the Klarna Group (Klarna Bank AB (publ.), Sveavägen 46, 11134 Stockholm, Sweden).

The specified Congress participation fees are exempt from value-added tax in accordance with §4 No. 22 a) UStG (Value-Added Tax Act). 

VI. Right to withdrawal and withdrawal policy

Should the Congress Participant be an entrepreneur as defined by § 14 BGB (German Civil Code) and would like to withdraw from the contract, the cancellation provisions under Subsection VII shall apply exclusively.

Should the Congress Participant be a consumer as defined by § 13 BGB, the following withdrawal policy shall apply:

In accordance with § 312g(2)(1) BGB, there is no right to revocation and/or the right to revocation will lapse prematurely in the case of the following contracts:

contracts for the provision of services in the field of accommodation for purposes other than residential use, transport of goods, vehicle rental, delivery of food and beverages, as well as for the provision of other services in connection with recreational activities, if the contract for provision calls for a specific date or period of time, as per § 312g(2)(1)(9) BGB. For example: An order for admission tickets to events on a specific date.

Reference is also made here to the following:

Right to withdrawal
You have the right to withdraw from this contract within fourteen days without having to provide any reasons for doing so. The deadline for revocation is fourteen days starting on the date on which the contract was concluded.

In order to assert your right to withdrawal, you will have to inform us via m:con,

m:con – mannheim:congress GmbH,
Rosengartenplatz 2,
68161 Mannheim,
dgppn.registrierung@mcon-mannheim.de,
Telephone +49(0)621.4106–174
Fax +49(0)621.4106–80174

of your decision to revoke this contract in an unambiguous declaration. You may use our ready-made withdrawal form template for this purpose, but doing so is not mandatory.

https://reg.mcon-mannheim.de/iebms/AGBVA/14/Musterwiderrufsformular.pdf

In order to meet the deadline for withdrawal, it will be sufficient if you send off your notification that you are asserting your right to withdrawal before the deadline for withdrawal elapses.

Consequences of withdrawal
If you withdraw from this contract, we are obliged to return all payments which we have received from you, without delay within no more than fourteen days as of the date upon which we receive your notification that you are asserting your right to withdrawal. We will repay you using the same means of payment which you used in the original transaction, unless expressly agreed otherwise. You will not be charged a fee for this reimbursement under any circumstances.

End of withdrawal policy.

VII. Cancellations/Changes

Without prejudice to the provisions under IV, there is a contractual right to cancel a registration. Cancellations are to be made in text form and are to be addressed to

m:con – mannheim:congress GmbH
Rosengartenplatz 2,
68161 Mannheim,
dgppn.registrierung@mcon-mannheim.de,
Telephone +49(0)621.4106–174
Fax +49(0)621.4106–80174

 

If a cancellation is received by 10 October 2021, the full participation fee will be reimbursed. If bookings are cancelled after 10 October 2021, reimbursement will not be possible and the fee will be due in full, even if the invoice was not settled by that point in time. It is possible to name a substitute participant who will assume the fee for the registration booked. The full participation fee is still due for payment even if a registered participant does not take part in the Congress.

Submitters may cancel free of charge by 10 October 2021 in the event their submission is rejected. A cancellation/processing fee will not be collected in such cases. Submitters can also re-book for the Online Package 2021 free of charge in the event their submission is rejected.

The chosen participation fee/package can be changed for free until 31 October 2021.

The right to withdrawal of consumers (Section A, Subsection VI) is not affected by this.

VIII. Additional processing fees in the case of group bookings

The admission tickets are personalised. If any names are changed, a processing fee of EUR 10.00 plus value-added tax will be collected for each person.

If any invoicing corrections are made, a processing fee of EUR 20.00 plus value-added tax will be charged. Special requests concerning accounting must be notified upon registration.

IX. Changes/cancellations

If the Congress cannot be held in person on account of the COVID-19 pandemic, the Organiser reserves the right to hold the Congress in digital form only at short notice and to adjust the participation fees accordingly.

If the Congress cannot be held on account of force majeure, the DGPPN can also cancel the Congress entirely. Force majeure includes orders from authorities, strikes, internal unrest, war or threat thereof, threat of terrorist attacks or attacks which have already taken place, pandemics and epidemics (COVID-19 in particular, natural disasters, significant disruption or other emergencies which render it impossible or futile to hold the Congress. Cancellation requires the force majeure event to have taken place within 30 days before the beginning of the Congress, or for it to be expected that the consequences of the force majeure event will still have repercussions at the time the Congress is to be held. Further costs or compensation for losses, in particular for (advance) payments already made to third parties (e.g. hotel bookings) will not be assumed.

X. Liability

DGPPN and m:con only assume liability – no matter for what legal reason – for damages attributable to wilful intent or grossly negligent breach of obligations. In case of damages due to harm to life, limb or health, DGPPN and m:con will also assume liability for breach of obligation due to minor negligence.

In case of breach of cardinal contractual obligations, the liability of DGPPN and m:con is limited to damages which are foreseeable given the nature of the contract, as long as wilful intent or gross negligence are not at hand, or if liability due to harm to life, limb or health is being assumed.

The above-mentioned disclaimers and limitations of liability also apply to breach of obligations of bodies, vicarious agents or assistants of the Organiser and of m:con.

The above-mentioned paragraphs also apply to the liability of vicarious agents or assistants of m:con or the Organiser.

XI. Access to trade exhibition

In observance of the Health Services and Products Advertising Act (HWG), the trade exhibition is exclusively reserved for physicians, scientists and other members of professional circles.

If the Congress cannot be held in person on account of the COVID-19 pandemic, the Organiser reserves the right to hold the Congress in digital form only at short notice and to adjust the participation fees accordingly. In this case, an alternative for the trade exhibition will be established.

XII. Place of performance and legal venue

The legal venue for any legal disputes which may arise from the contract is Berlin, if the contracting parties are businesspeople, legal entities under public law or special funds under public law, or at least one of the contracting parties does not have a general legal venue in the Federal Republic of Germany, or relocates its domicile or place of habitual residence to a location outside the Federal Republic of Germany after the contract has been concluded, or if its domicile or personal abode is not known at the time when the legal action is taken. DGPPN is also entitled at its discretion to take legal action at the general legal venue of the Congress Participant. The place of performance for all obligations under this contract is Berlin.

XIII. Applicable law

The law of the Federal Republic of Germany to the exclusion of the UN Convention on Contracts for the International Sale of Goods shall apply exclusively.

XIV. Final provisions

House rules
Every Congress Participant is obliged to comply with the house rules. The instructions of the Organiser’s admission and security personnel must be followed without exception. Culpable violations of this requirement will result in immediate ejection and banning from the premises without reimbursement of the admission price paid.

Hygiene concept
Should hygiene regulations on account of the COVID-19 pandemic be in place at the time of the Congress, the organiser shall check whether it will be possible to hold the event in observance of the special requirements. In such case, all Congress Participants will be obliged to comply with the regulations applicable at the location.

Loss of name tag
The Congress Participants are requested to wear their name tags at all times during the Congress. The security personnel has the task of checking name tags and identities. If a name tag (= admission ticket) is lost, the fee for the Congress will have to be paid again.

Image and audio recordings
The Organiser, radio and television broadcasters and online and print media are allowed to make image and audio recordings of the general happenings at the Congress and make use of them for reporting purposes. Congress Participants or other persons involved grant their consent to the publication of such recordings for communications purposes, including in social media. Objections to the creation of image and audio recordings concerning the actual person in question must be notified to the person who is making the image or audio recordings on location. Participants are not allowed to make their own image and audio recordings, including impromptu live recordings. This also applies to participants who are making use of the online offer.

Should one or more provisions of this contract be or become invalid, in whole or in part, the rest of the contract shall remain valid. Invalid provisions are to be replaced by ones which approximate the parties’ intent as closely as possible.

In accordance with Direct 2013/11/EU, we would like to advise you that the European Commission has established an internet platform for the settlement of online disputes (the “OS platform”) between entrepreneurs and consumers, which you can access at http://ec.europa.eu/consumers/odr.

These General Terms and Conditions are in effect as of 01.03.2021 and apply to all visitors to and participants in the DGPPN Congress.

 

Section B

General Terms and Conditions of m:con – mannheim:congress GmbH (hereinafter: m:con) for the purchase and/or sale of congress and event tickets for the portions of the events at the hybrid DGPPN Congress 2021 in which m:con is acting on its own behalf.

I. Scope of application

The DGPPN Congress 2021 will take place in accordance with the 2G model (sixth ordinance, which amends the third SARS-CoV-2 Infection Protection Measures of the Berlin Senate from 18 September 2021). According to the 2G requirements, only vaccinated people and people who have recovered from COVID-19 may be admitted to the congress. The 2G of vaccination or recovery from COVID-19 must be shown on site.

The following Terms and Conditions of m:con – mannheim:congress GmbH apply to contracts on the purchase/sale of congress and event tickets (admission tickets) which are concluded between the purchaser of congress and/or event tickets (Customers) and m:con and grant entitlement to participate in the hybrid DGPPN Congress.

In this case, m:con is the organiser and thus the direct contractual partner of the Customer. Upon purchase of tickets by the exhibitor, the latter also agrees to the General Terms and Conditions of the Organiser (Section A).

Any counter-confirmations of the Customer making reference to their own business/purchase conditions are hereby precluded. Deviations from the General Terms and Conditions of m:con are only valid if m:con has confirmed them in written form.

Registration in written form (fax, E-mail, letter) is also possible in justified exceptional cases, in which the General Terms and Conditions are also binding. Further event-specific conditions for participation can be found on the Congress website.

II. Conclusion of the contract

By sending his/her registration, the Customer places a binding order (offer) and declares to be bound to this offer for five business days. During this acceptance period, the information received will be examined. Should the offer be rejected, a notification to that effect will be given. Should the offer be accepted, an order confirmation/invoice will be sent. Should the details be incomplete or lacking the necessary information, such as proof of the applicability of a discounted fee, a request for completion will be sent. In the latter case, the acceptance period will be extended for another five business days.

The data privacy statement can be viewed during the registration process and under the link in the low bar of the Congress website. By registering, the customer acknowledges this and grants his/her consent.

A contract directly between m:con and the Customer is thus established.

III. Methods of payment

Payment options offered include instant transfer (SOFORTüberweisung), SEPA direct debit, or (up to two weeks before the Congress begins) advance payment via bank transfer. Payment via bank transfer will no longer be accepted after two weeks before the beginning of the Congress. After this point in time, you will have the additional option of paying by credit card (American Express, Mastercard or Visa).

In the cases of instant transfer (SOFORTüberweisung), SEPA direct debit and credit card, the total price of the order, including any potential fees, will due for payment immediately upon conclusion of the contract.

In derogation from this, if bank transfer is chosen as payment method, the total price must be transferred in full by the date indicated on the invoice to the account specified on the invoice, and the invoice number must be indicated. The Customer must ensure that the final sum of his/her order can be debited without deduction, meaning that any bank and/or transfer fees which may be incurred will have to be assumed by the Customer him/herself. The details necessary for the transfer (invoice number, bank connection) will be indicated on the invoice. The invoice will be sent by E-mail.

Payment by credit card will be possible after two weeks before the beginning of the Congress.

Payment processing for SEPA direct debit and payment by credit card is handled by the payment service provider Computop Wirtschaftsinformatik GmbH Schwarzenbergstr. 4, 96050 Bamberg.

With the instant transfer option (SOFORTüberweisung), payment will be processed by the payment service provider Sofort GmbH, Theresienhöhe 12, 80339 Munich, Germany (hereinafter “SOFORT”). Sofort GmbH is part of the Klarna Group (Klarna Bank AB (publ.), Sveavägen 46, 11134 Stockholm, Sweden).

The prices indicated do not include any value-added tax which may be incurred.

IV. Right to withdrawal and withdrawal policy

Should the Customer be an entrepreneur as defined by § 14 BGB (German Civil Code) and would like to withdraw from the contract, the cancellation provisions under Subsection V shall apply.

Should the Customer be a consumer as defined by § 13 BGB, the following withdrawal policy shall apply:

In accordance with § 312g(2)(1) BGB, there is no right to revocation and/or the right to revocation will lapse prematurely in the case of the following contracts:

contracts for the provision of services in the field of accommodation for purposes other than residential use, transport of goods, vehicle rental, delivery of food and beverages, as well as for the provision of other services in connection with recreational activities, if the contract for provision calls for a specific date or period of time, as per § 312g(2)(1)(9) BGB. For example: An order for admission tickets to events on a specific date.

Reference is also made here to the following:

Right to withdrawal
You have the right to withdraw from this contract within fourteen days without having to provide any reasons for doing so. The deadline for revocation is fourteen days starting on the date on which the contract was concluded.

In order to assert your right to withdrawal, you will have to inform us

m:con – mannheim:congress GmbH
Rosengartenplatz 2,
68161 Mannheim,
dgppn.registrierung@mcon-mannheim.de,
Telephone +49(0)621.4106–174
Fax +49(0)621.4106–80174

of your decision to revoke this contract in an unambiguous declaration. You may use our ready-made withdrawal form template for this purpose, but doing so is not mandatory.

https://reg.mcon-mannheim.de/iebms/AGBVA/14/Musterwiderrufsformular.pdf

In order to meet the deadline for withdrawal, it will be sufficient if you send off your notification that you are asserting your right to withdrawal before the deadline for withdrawal elapses.

Consequences of withdrawal
If you withdraw from this contract, we are obliged to return all payments which we have received from you, including shipping costs (with the exception of additional costs incurred if you select a form of delivery other than the least expensive standard shipping we offer), without delay within no more than fourteen days as of the date upon which we receive your notification that you are asserting your right to withdrawal. We will repay you using the same means of payment which you used in the original transaction, unless expressly agreed otherwise. You will not be charged a fee for this reimbursement under any circumstances.

We are entitled to refuse to make the reimbursement until we have received the goods back or until we have received confirmation that the goods have been shipped back, depending on which comes first. You must send the goods back or otherwise transfer them to us without delay – within no more than fourteen days as of the date upon which you informed us of your withdrawal from the contract. The deadline is deemed to have been met if you ship the goods off before the fourteen-day deadline has elapsed. You bear the immediate expenses for returning the goods. You will only have to provide compensation for any potential loss in value of the goods if said loss can be attributed to your handling of the goods which was not necessary to inspect its quality, properties and functioning.

End of withdrawal policy.

V. Cancellations/Changes

Without prejudice to the provisions under IV, there is a contractual right to cancel an order. Cancellations are to be made in text form and are to be addressed to

m:con – mannheim:congress GmbH
Rosengartenplatz 2,
68161 Mannheim,
dgppn.registrierung@mcon-mannheim.de,
Telephone +49(0)621.4106–174
Fax +49(0)621.4106–80174

If a cancellation is received by 10 October 2021, the full participation fee will be reimbursed. If bookings are cancelled after 10 October 2021, reimbursement will not be possible and the fee will be due in full, even if the invoice was not settled by that point in time. It is possible to name a substitute participant who will assume the fee for the registration booked. The full participation fee is still due for payment even if a registered participant does not take part in the Congress.

The chosen participation fee/package can be changed for free until 31 October 2021.

VI. Changes/cancellations

The Organiser reserves the right to make any necessary changes to the programme at short notice.
Participation fees (or portions thereof) cannot be reimbursed for cancelled presentations or changes to the programme.

If the Congress cannot be held in person on account of the COVID-19 pandemic, the Organiser reserves the right to hold the Congress in digital form only at short notice and to adjust the participation fees accordingly.

If the Congress cannot be held on account of force majeure, the DGPPN can also cancel the Congress entirely. Force majeure includes orders from authorities, strikes, internal unrest, war or threat thereof, threat of terrorist attacks or attacks which have already taken place, pandemics and epidemics (COVID-19 in particular, natural disasters, significant disruption or other emergencies which render it impossible or futile to hold the Congress. Cancellation requires the force majeure event to have taken place within 30 days before the beginning of the Congress, or for it to be expected that the consequences of the force majeure event will still have repercussions at the time the Congress is to be held. Further costs or compensation for losses, in particular for (advance) payments already made to third parties (e.g. hotel bookings) will not be assumed.

VII. Additional processing fees

The admission tickets are personalised. If any names are changed, a processing fee of EUR 10.00 plus value-added tax will be collected for each person.

If any invoicing corrections are made, a processing fee of EUR 20.00 plus value-added tax will be charged. Special requests concerning accounting must be notified upon registration.

VIII. Liability

m:con only assumes liability – no matter for what legal reason – for damages attributable to wilful intent or grossly negligent breach of obligations. In case of damages due to harm to life, limb or health, m:con will also assume liability for breach of obligation due to minor negligence.

In case of breach of cardinal contractual obligations, the liability of m:con is limited to damages which are foreseeable given the nature of the contract, as long as wilful intent or gross negligence are not at hand, or if liability due to harm to life, limb or health is being assumed.

The above-mentioned disclaimers and limitations of liability also apply to breach of obligations of bodies, vicarious agents or assistants of m:con.

The above-mentioned paragraphs also apply to the liability of vicarious agents or assistants of m:con.

IX. Access to trade exhibition

In observance of the Health Services and Products Advertising Act (HWG), the trade exhibition is exclusively reserved for physicians, scientists and other members of professional circles.

If the Congress cannot be held in person on account of the COVID-19 pandemic, the Organiser reserves the right to hold the Congress in digital form only at short notice and to adjust the participation fees accordingly. In this case, an alternative for the trade exhibition will be established.

X. Place of performance and legal venue

The legal venue for any legal disputes which may arise from the contract is Berlin, if the contracting parties are businesspeople, legal entities under public law or special funds under public law, or at least one of the contracting parties does not have a general legal venue in the Federal Republic of Germany, or relocates its domicile or place of habitual residence to a location outside the Federal Republic of Germany after the contract has been concluded, or if its domicile or personal abode is not known at the time when the legal action is taken. m:con is also entitled at its discretion to take legal action at the general legal venue of the Customer. The place of performance for all obligations under this contract is Berlin.

XI. Applicable law

The law of the Federal Republic of Germany to the exclusion of the UN Convention on Contracts for the International Sale of Goods shall apply exclusively.

XII. Final provisions

House rules
Every Congress Participant is obliged to comply with the house rules. The instructions of the Organiser’s admission and security personnel must be followed without exception. Culpable violations of this requirement will result in immediate ejection and banning from the premises without reimbursement of the admission price paid.

Hygiene concept
Should hygiene regulations on account of the COVID-19 pandemic be in place at the time of the Congress, the organiser shall check whether it will be possible to hold the event in observance of the special requirements. In such case, all Congress Participants will be obliged to comply with the regulations applicable at the location.

Loss of name tag
The Congress Participants are requested to wear their name tags at all times during the Congress. The security personnel has the task of checking name tags and identities. If a name tag (= admission ticket) is lost, the fee for the Congress will have to be paid again.

Image and audio recordings
The Organiser, radio and television broadcasters and online and print media are allowed to make image and audio recordings of the general happenings at the Congress and make use of them for reporting purposes. Congress Participants or other persons involved grant their consent to the publication of such recordings for communications purposes, including in social media. Objections to the creation of image and audio recordings concerning the actual person in question must be notified to the person who is making the image or audio recordings on location. Participants are not allowed to make their own image and audio recordings, including impromptu live recordings. This also applies to participants who are making use of the online offer.

Should one or more provisions of this contract be or become invalid, in whole or in part, the rest of the contract shall remain valid. Invalid provisions are to be replaced by ones which approximate the parties’ intent as closely as possible.

In accordance with Direct 2013/11/EU, we would like to advise you that the European Commission has established an internet platform for the settlement of online disputes (the “OS platform”) between entrepreneurs and consumers, which you can access at http://ec.europa.eu/consumers/odr.

These General Terms and Conditions are in effect as of 01.03.2021 and apply to all visitors to and participants in the DGPPN Congress.